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Data Entry Specialist

  • Remote
    • San Diego, California, United States
  • $40 - $50 per hour

Job description

O’Brien Service Company is a trusted leader in heating and air conditioning services, committed to delivering top-notch customer service and efficient HVAC solutions. With decades of experience and a strong reputation for excellence, we are looking for a reliable and detail-oriented Data Entry Specialist to join our administrative team.

Position Summary

As a Data Entry Specialist at O’Brien Service Company, you will be responsible for accurately entering, updating, and maintaining data in various systems. Your role will support daily operations by ensuring information is current, correct, and accessible to internal teams, contributing to seamless service and operational efficiency.

Key Responsibilities

  • Enter customer information, service records, invoices, and other data into internal systems accurately and in a timely manner

  • Review data for errors, missing information, or inconsistencies and make corrections as needed

  • Maintain digital and physical filing systems to ensure data integrity and security

  • Collaborate with customer service, technicians, and office staff to ensure smooth data flow between departments

  • Generate routine reports and respond to data requests from management

  • Uphold confidentiality and data privacy policies

  • Perform other administrative tasks as assigned

Qualifications

  • High school diploma or equivalent required; associate degree preferred

  • Proven experience in data entry, administrative support, or a similar role

  • Strong attention to detail with a high level of accuracy

  • Excellent typing speed and proficiency with Microsoft Office Suite (especially Excel and Word)

  • Experience with CRM systems or service management software is a plus

  • Ability to manage time effectively and prioritize tasks in a fast-paced environment

  • Strong communication and interpersonal skills

Benefits

  • Competitive hourly wage/salary

  • Health, dental, and vision insurance

  • Paid time off and holidays

  • 401(k) with company match

  • Supportive team environment and opportunities for growth

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